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CALL TO ORDER, Moment of Silence, Pledge of Allegiance
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ROLL CALL
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Roll Call
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PROCLAMATIONS
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A. Proclamation for
Jonathan Michael Haberek on Attaining the Rank of Eagle Scout
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a.
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b.
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PRESENTATIONS
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A. Presentation to
the Tomaquag Museum - Loren Spears, Executive Director
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B. Discussion and
Potential Action Regarding the Presentation of the 2015 Fiscal Year Audit
by Cayer Caccia LLP
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a.
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NEW BUSINESS
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A. Discussion and
Potential Action Regarding a Request from Chariho Superintendent Barry
Ricci Relative to Transportation Categorical Aid
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a.
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b.
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B. Discussion and
Potential Action Regarding Drafting a Letter to Superintendent Barry Ricci
Concerning Developments that May Reduce Tuition Based Revenue to the
Chariho Career and Technical Center
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a.
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b.
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C. Discussion and
Potential Action Regarding Drafting a Letter to Superintendent Barry Ricci
Concerning Funding the RYSE School and Other Capital Projects
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a.
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b.
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c.
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d.
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D. Discussion and
Potential Approval of the Charlestown Recommended Landscaper Process Power Point
Presentation
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a.
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b.
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PUBLIC COMMENT for items not on the Agenda
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COUNCIL COMMENTS
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ADMINISTRATOR and COMMISSION REPORTS
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B. Commission Reports
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ANNOUNCEMENTS
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A. Board and
Commission Vacancies
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a.
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FISCAL MATTERS
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A. Discussion and
Potential Action Regarding the Award of a Contract to Modify Existing
Playground Equipment and Install New Equipment at the Kids Place in
Ninigret Park to M.E. O'Brien and Sons, Inc., as a Contract Alliance Vendor
with the Massachusetts Higher Education Consortium (MHEC) for a Sum Not to
Exceed $196,440, of Which $146,440 to be Appropriated from the Ninigret
Park Bond Account 76.000.5100 and $50,000 to be Appropriated from the
Ninigret Park Fund Account 27.000.5100.000 and Authorization of the Town
Administrator and Town Treasurer, Each, to Take Any and All Such Actions,
and Execute and Deliver Such Certificates, Receipts or Other Documents as
May be Necessary to Carry into Effect the Foregoing; or Take Any Other
Action Thereto
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a.
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b.
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c.
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d.
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e.
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COMMUNICATIONS
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A. Discussion and
Potential Action on Setting Fees for Use of Ninigret Park for Festival
Events
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a.
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b.
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c.
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d.
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e.
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LICENSES AND PERMITS
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A. Discussion and Potential Action Regarding the
Following Events at Ninigret Park with a Recommendation from the Parks and
Recreation Commission, Subject to Review of Contracts by the Town
Solicitor, Receipt of All Applicable Paperwork and Insurance and that All
Event Details Are Satisfactorily Met by the Parks and Recreation Director:
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1. Event: Rhythm
& Roots Event Dates: September 2Nd, 3Rd and 4Th of 2016 Camping: 1500
Campers Insurance: $2 Million General Liability, $2 Million Liquor
Liability Fee: $9,000
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a.
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b.
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2. Event: Friends
of Ninigret Park/Charlestown Chamber of Commerce Fall Festival Event Dates:
October 1St & 2Nd 2016 Camping: 40 Insurance: $2 Million General
Liability; $2 Million Liquor Liability; Fee: Waived
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a.
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b.
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c.
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CONSENT AGENDA
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Motion to accept, approve and place on file the following
as the consent agenda: “CA” A - “CA” T
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"CA" A. Town Council Minutes:
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1. January 6
(Agenda)
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a.
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a.
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"CA" B. Reports:
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1. Building
Official – January 2016
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a.
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2. DPW Monthly
Report for January 2016
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a.
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b.
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3. Town Clerk -
January 2016
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a.
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4. Treasurer's
Report - December 2015
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a.
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“CA” C. Approval of the Following Events at Ninigret
Park with a Recommendation from the Parks and Recreation Commission,
Subject to Review of Contracts by the Town Solicitor, Receipt of All
Applicable Paperwork and Insurance and that All Event Details Are
Satisfactorily Met by the Parks and Recreation Director:
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1. Event: NEMCA
Racing Skills Clinic Event Dates: April 2, 2016 Camping: N/A Insurance: $1
Million General Liability Fee: $25
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a.
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b.
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2. Event: Mystic
Velo Club Criterium Event Dates: April 17, 2016 Camping: N/A Insurance: $1
Million General Liability Fee: $200 Plus $2 Per Rider After the Event
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a.
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b.
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a.
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b.
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4. Event: War
Memorial Sign Dedication Event Dates: May 21, 2016 Camping: N/A Insurance:
Town Insurance Fee: Waived
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a.
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b.
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5. Event: Arrowhead
Dental Miles for Smiles 5K Event Dates: May 22, 2016 Camping: N/A
Insurance: $1 Million General Liability Fee: $200
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a.
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b.
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6. Event: Seaside
Classic Event Dates: July 9Th & 10Th of 2016 Camping: N/A Insurance: $2
Million General Liability Fee: $4,000
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a.
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b.
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7. Event: Frosty
Drew Evening Under the Stars Event Dates: July 23, 2016 Camping: N/A
Insurance: $1 Million If No Alcohol Served. If Approved for Alcohol
Service: $1 Million General Liability Plus $2 Million Alcohol Fee: Waived
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a.
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b.
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8. Event: Bob Beal
Memorial Criterium Event Dates: August 21, 2016 Camping: N/A Insurance: $1
Million General Liability Fee: $200 Plus $2 Per Rider Following the Event
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a.
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b.
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"CA" D.
Approval of the Following Events to Occur Within the Town of Charlestown
Per RIGL §31-12-12(A): 1. MS Ride the Rhode Bicycle Ride Event Dates: June
18-19, 2016 Day 1: from Route 91 in Richmond, Left Onto Carolina Back Road
in Charlestown into Richmond; and from Shannock Road in Richmond,
Continuing Onto Shannock Road in Charlestown, Left Onto Worden’s Pond Road
into South Kingstown. Day 2: from Gravely Hill Road in South Kingstown,
Onto Shannock Road in Charlestown, Left Onto Old Coach Road, Right Onto
Narrow Lane, Left Onto Route 2, Right Onto Route 1, Right Onto Kings
Factory Road, Left Onto New Kings Factory Road in Richmond.
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a.
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"CA" E.
Approval of the Renewal of a Retail Firearms Dealer’s License for the
Following Businesses, Subject to Receipt of All Required Local Approvals
and State and Federal Licenses:
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a.
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"CA" F.
Approval of a Renewal Application Received for General Entertainment
Licenses, or Any Action Relative Thereto:
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a.
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"CA" G.
Approval of an Application for a Hawker’s License from Fantastic Frozen
Treats at 4822 Old Post Road, with a Recommendation from Police Chief
Jeffrey Allen, Subject to Receipt of All Required Paperwork
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a.
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"CA" H.
Acceptance of the Resignation of Dr. Fred Vohr and Nancy Hedgpeth from
Agricultural Preservation, with Regret
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a.
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b.
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"CA" I.
Reappointments to the Juvenile Hearing Board: Augustus P. Greene, Jr. and
Susan Jensen; Terms to Expire in February of 2019
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a.
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b.
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"CA" J.
Appointment of Arian Boisclair, Arthur T. Nelson and Phyllis Penhallow to
the Chariho RYSE Building Committee
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a.
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b.
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c.
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"CA" K.
Appointment of Sherry D. Krupka to the Planning Commission as Alternate #2,
Term to Expire in November of 2016, with a Recommendation from the Chair
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a.
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b.
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"CA" L.
Discussion and Potential Action Regarding the Authorization of a Sum Not to
Exceed $18,530.00 from the Ninigret Park Fund Account 27000.5100.000 for
the Purchase and Installation of Beach Sand at Little Nini Pond and
Authorization of the Town Administrator and Town Treasurer, Each, to Take
Any and All Such Actions, and Execute and Deliver Such Certificates,
Receipts or Other Documents as May be Necessary to Carry into Effect the
Foregoing; or Take Any Other Action Thereto.
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a.
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b.
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"CA" M.
Designation of Clivus New England Incorporated as a Sole Source Vendor for
the Service of Clivus C-11 Units, Award of the Service Contract from May
2016 through April 2017 for Four Units at Ninigret Park at a Rate of $300
Per Service Visit Per Month, as Budgeted in Line Item 830.6065, and
Authorization of the Town Administrator and Town Treasurer, Each, to Take
Any and All Such Actions, and Execute and Deliver Such Certificates,
Receipts or Other Documents as May be Necessary to Carry into Effect the
Foregoing, or Take Any Other Action Thereto
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a.
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b.
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c.
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"CA" N.
Approval of the Request from the Bicycle Pathway Ad Hoc Committee to Become
a Member of the Rhode Island Bicycle Coalition with a $100 Contribution
from Budget Line Item 01.960.9625, and Authorization of the Town
Administrator and Town Treasurer, Each, to Take Any and All Such Actions,
and Execute and Deliver Such Certificates, Receipts or Other Documents as
May be Necessary to Carry into Effect the Foregoing, or Take Any Other
Action Thereto
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a.
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b.
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c.
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"CA" O.
Request from the Tax Assessor for Abatements in the Amount of $3987.58
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a.
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b.
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“CA” P. Approval of
the 2016 Beach Pass Fees as Follows:
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a.
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b.
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"CA" Q.
Approval of the DRAFT Potable Water Working Group’s Comprehensive Research
Document, with Editing of the Document to Continue, to Allow the Potable
Water Working Group to Being Preparing More General Documents for Public
Education and Mailings
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a.
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b.
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"CA" R.
Approval of the Charlestown Recommended Landscaper Process:
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a.
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b.
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"CA" S. Authorization of the Town Administrator to
Send a Letter to the Director of the Rhode Island Department of
Administration and Copy the Water Resource Board Chair and Director
Requesting the Support of the Rhode Island Water Resource Board in Locating
and Securing a Suitable Water Supply to Support the Town's Western
Shoreline Communities
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a.
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b.
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"CA" T.
Authorization of the Town Administrator to Write a Letter to US Fish &
Wildlife in Support of the Proposed Great Thicket National Wildlife Refuge
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a.
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b.
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ADJOURNMENT
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